REGISTRY CLERK

DEPARTMENT OF WATER AND SANITATION

REF NO: 200718/10
Branch: Operational Integration: Western Cape
DIV: Auxiliary Services
SALARY : R163 563per annum, (Level 05)
CENTRE : Bellville

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REQUIREMENTS : A Senior Certificate. Knowledge of Registry Procedures, processes, applicable prescripts and Acts. Knowledge of file management. Basic computer literacy skills. Knowledge of filing, registered mail, priority mail and the sorting of mail. Problem solving, analysis, client orientation and customer focus skills. Good communication skills. Accountability and ethical conduct skills. Good interpersonal skills.

DUTIES : Efficient running of the registry office. Open post and parcels. Accurate filing of all correspondences on a daily basis. Open and close files. Assist with the execution of functions attached to the registry office. Maintain a register of documents
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received and delivered. Receiving and dispatching of courier items. Ensure that there is no backlog on documents to be filed. Ensure that there is no file that leaves registry without being recorded. Issue and collect files from officials. Replace file covers and ensure that registry is efficient and effective. Deal with all registry related queries on a daily basis, in accordance with Batho Pele Principles.
ENQUIRIES : Ms Z Matiso, Tel No: 021 941 6098

APPLICATIONS : Head Office (Pretoria): Please forward your applications quoting the relevant reference number to the Department of Water and Sanitation, Private Bag X350, Pretoria, 0001 or hand deliver to Continental Building, Corner of Visagie and Bosman Street, Pretoria. For attention: Ms LI Mabole
Bellville, George and Worcester: Please forward your applications quoting the relevant reference number to the Regional Head: Western Cape, Department of Water and Sanitation, Private Bag X16, Sanlamhof, 7532 or hand deliver to Sigma Building, 3 Blanckenberg Road, and Bellville. For attention: Ms K Melelo
Eastern Cape Region: Please forward your applications quoting the reference number to: The Department of Water and Sanitation, Private Bag X7485, King William’s Town, 5600 or hand deliver at No. 2 Hargreaves Avenue, King William’s Town. For Attention: Ms T Solwandle
Gouritz River / Villierdorp (Theewaterkloop Dam): Please forward your applications: Department of Water and Sanitation, P.O. Box 5501, Walmer, Port Elizabeth, 6065 or Hand deliver at 50 Heugh Road, Lion Roars Office Park c/o 3rd Avenue and Heugh Road, Walmer. For attention Ms N Ngele
CLOSING DATE : 20 July 2018 Time: 16H00
NOTE : Applications must be submitted on a signed and dated Z83 form, obtainable from any Public Service Department, and should be accompanied by a comprehensive CV as well as certified copies of qualifications and Identity document. No late, faxed or e-mailed applications will be accepted. Correspondence will be limited to shortlisted candidates only. If you have not heard from us within two (2) months of the closing date, please accept that your application was unsuccessful. Preference will be given to previously disadvantage groups. Successful applicants will be required to undergo standard Government security clearance procedures including verification of qualifications. Should you be in a possession of a foreign qualification(s), it must be accompanied by an evaluation from South African Qualification Authority (SAQA). “All SMS shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the department. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency based assessments). The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools” People with disabilities are encouraged to apply for the posts. People who are not employed by the Public Service Departments are welcomed to apply for posts. The department reserves the right not to make an appointment.
ERRATUM: Kindly note that the post of Administration Clerk with Ref No: 060718/35 advertised in vacancy circular 25 dated 22 June 2018, the duties has been amended. The correct duties read as follows: Render clerical support services, record, organise, store and capture and retrieve correspondence and data. Update registers and statistics. Make photocopies and receive or send fascimiles. Distribute documents/packages to various stake holders. Keep and maintain the filling system for the component. Keep and maintain the coming and outgoing documents register of the component. Provide supply chain management support within the component. To do any other related duties. And also the closing date has been extended to the 20 July 2018.

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